Nine Circles Design 
Service Level Agreement

1. DEFINITIONS
1.1 Hosting Provider Company refers to the specialist company Heart Internet from whom NINE CIRCLES contract their Dedicated Web Servers.

1.2 A Project can be a design commission, a website, search engine optimisation work, or any other service provided by NINE CIRCLES to the Customer.

1.3 “Frustrates” is a term used to describe were one party to a contract acts in a way so as to make it unrealistic for the other party to carry out their part of the contract. .

1.4 The word “contract” as it appears in these terms and conditions shall mean the contract between NINE CIRCLES and the Customer, which will be based on the terms and conditions contained within this Service Level Agreement.

2. ABBREVIATIONS
2.1 SLA stands for Service Level Agreement.

2.2 ISP stands for Internet Service Provider.

2.3 HPC stands for Hosting Provider Company.

3. CONTRACT
3.1 The terms and conditions contained in this SLA apply to all NINE CIRCLES Customers unless agreed in writing to the contrary. No other contract terms and conditions shall apply unless specifically agreed in writing between NINE CIRCLES and the Customer. In the event of any ambiguity between these terms and conditions and any terms agreed in writing between NINE CIRCLES and the Customer then these terms and conditions will apply.

4. ESTIMATES
4.1 NINE CIRCLES will provide customers with initial estimates for projects on request. The final project sum may vary from the initial estimate if additional work is required. An estimate as opposed to fixed price quotation is useful when the actual project sum cannot be reasonably or accurately ascertained at the onset.

4.2 Work carried out against estimates will be charged in accordance with clause 8.

4.3 NINE CIRCLES will provide estimates in writing by email to customers, which will include a hyperlink this SLA when requested. Acceptance by a customer of a NINE CIRCLES estimate is subject to acceptance of the terms and conditions in this SLA, unless specifically agreed in writing between the Customer and NINE CIRCLES to the contrary.

5. FIXED PRICE QUOTATIONS
5.1 Whenever possible NINE CIRCLES will provide customers with a fixed price quotation for a project.

5.2 Items omitted or added to the specification that accompanies a fixed price quotation will be treated as variations in accordance with clause 6.

5.3 NINE CIRCLES will provide quotations in writing by email to customers, which will include this SLA on request. Acceptance by a customer of a NINE CIRCLES quotation is subject to acceptance of the terms and conditions in this SLA, unless specifically agreed in writing between the Customer and NINE CIRCLES to the contrary.

6. VARIATIONS
6.1 The value of work included in a fixed price quotation specification that is omitted will be valued and deducted from the final project sum (to be agreed with the Customer in advance of the deduction).

6.2 Work that is in addition to that detailed in a fixed price quotation specification will be valued and added to the final project sum (to be agreed with the Customer in advance of the addition).

7. COPYRIGHT
7.1 The source code of all website web pages remains the intellectual property of NINE CIRCLES and may not be copied and used by any other party without the consent of NINE CIRCLES.

7.2 All scripts, CSS and included files used within customer websites remains the intellectual property of NINE CIRCLES and may not be copied and used by any other party without the consent of NINE CIRCLES.

7.3 The stored procedures, functions and triggers programmed in to SQL Databases remain the intellectual property of NINE CIRCLES and may not be copied and used by any other party without the consent of NINE CIRCLES.

7.4 All customer logo images, images unique to the customer, i.e. of their premises, work force and their business, plus all written copy, belong to the customer and should be covered under their copyright. NINE CIRCLES will not reuse customer written content or images without the express permission of the customer.

8. HOURLY RATE CHARGES
8.1 NINE CIRCLES will charge for services provided that are not included in any quotation or under the terms of clause (9), Hosting. The amount charged will be based on the NINE CIRCLES standard hourly rate (as advised at the time of initial quotation), unless a different hourly rate has otherwise been agreed in writing.

8.2 NINE CIRCLES will review and may increase their standard hourly rate on an annual basis.

8.2 There will be a minimum charge of 1 hour (60 minutes) for any work undertaken.

9. HOSTING
9.1 NINE CIRCLES use high performance dedicated web servers hosted by first class provider, Heart Internet.

9.2 NINE CIRCLES may quote a separate annual price for the hosting and associated technical support for customer websites.

9.3 NINE CIRCLES will use their best endeavours, in conjunction with the HPC, to rectify the cause of any disruption in the hosting service of a customer’s website(s) and to minimise the duration of any such instances.

9.4 NINE CIRCLES will not be liable to the Customer for any compensation in respect of any down-time that may occur with the hosting of their website(s).

9.5 NINE CIRCLES will keep a separate local backup of all Customer website files and in the unlikely event of a hard drive failure or other technical failure with the dedicated web server will re-setup the website as quick as possible on a new or repaired web server.

9.6 All SQL Server databases used for Customer websites are regularly backed up by the HPC and in the unlikely event of hard drive or other technical failure with the dedicated web server will be restored and re-connected to customer website(s).

9.7 With regard to any images or download files uploaded to a Customer’s website by a Customer it is the responsibility of the customer to retain a copy of these on their local PC/LAN. In the unlikely event of hard drive failure or other technical failure with the dedicated web server it will be the responsibility of the Customer to re-upload these files.

9.8 NINE CIRCLES utilise various backup processes on their dedicated servers for all website folders and files and may, therefore, be able to avoid customers having to re-upload files in accordance with clause 9.8. This is not guaranteed by NINE CIRCLES so customers should observe and be prepared, in the unlikely event, to comply with clause 9.8.

9.9 In the event that a customer wishes to move their website and/or SQL Server Database to another web server supported by another party, then NINE CIRCLES will cooperate fully, subject to all outstanding amounts being paid up in full, in advance, along with a negotiated fee to purchase the intellectual copyright of the source code etc detailed in clause 7.

9.10 The option described under clause 9.10 is not available to customer websites that are linked to a shared SQL Server database. In this situation customers can pay for their website data to be exported to a standalone SQL Server database, which can then be relocated.

9.11 In the event that the Customer requires assistance with remedying a situation with their website that is not a technical fault caused by NINE CIRCLES or the HPC the time expended by NINE CIRCLES will be charged to the Customer in accordance with clause 8.

9.12 NINE CIRCLES will invoice for Hosting on an annual basis, yearly in advance. Invoices will be raised approximately 30 days prior to the commencement date.

10. EMAIL
10.1 NINE CIRCLES will setup customer’s email with email service providers and may charge fixed amount for doing this.

10.2 Dependent on the need, it may be NINE CIRCLES pay the mail service provider annual subscription costs for each mailbox and invoice the customer a fixed amount for each mailbox annually.

10.3 NINE CIRCLES are excluded from any liability to the Customer for any interruption or termination in the email service.

10.4 NINE CIRCLES will troubleshoot any problems reported by the Customer with their email. If the problem is due to an omission by NINE CIRCLES then no charge will be made to the Customer. If the problem is not due to an omission by NINE CIRCLES then the Customer will be charged in accordance clause (8), NINE CIRCLES Hourly Rate Charges.

11. WEBSITE SERVICES
11.1 NINE CIRCLES will offer to customers third party services such as those offered by Google to enhance the performance of their websites. NINE CIRCLES may include in quotations the setup and maintenance of such third party services. NINE CIRCLES will not be liable to the customer for any interruption, non-performance, or cancellation of the provision by third parties of any such services.

12. SEARCH ENGINES
12.1 NINE CIRCLES are expert at designing websites to perform well with the search engines and will liaise with customers in trying to achieve high rankings for the appropriate keyword phrases.

12.2 NINE CIRCLES accept no responsibility or liability to the customer for the actual rankings achieved or how such rankings may vary over time.

13. INVOICING & PAYMENT
13.1 NINE CIRCLES standard payment terms are 14 days from the date of invoice.

13.2 NINE CIRCLES will specify within estimates or quotes how a project will be invoiced. Projects will normally be split into 50% upfront, 50% on completion. Large projects may be split in to a number of interim invoices plus a final invoice on completion, to be agreed in advance.

13.3 Smaller projects (less than £200) may require full payment upfront due to the nature and short turnaround of the commission.

13.4 NINE CIRCLES will endeavour to complete works within 4-6 weeks of commission – however, if the website build is held up for significantly longer than expected, due to the need for the client to supply content, the closing invoice will be sent before completion of the work and will require payment.

PERFORMANCE

14.1 NINE CIRCLES will ensure that the specification quoted for to the customer works as intended. In the event that the customer reports that some part of the specification is not functioning correctly then NINE CIRCLES will investigate this and take corrective action, which will be at no expense to the customer.

14.2 In the event that the customer reports an issue which is related to a matter that falls outside of the project specification then NINE CIRCLES will investigate this and email the customer a report and, if appropriate, a price to carry out the extra work involved to resolve the issue.

15. DAMAGES
15.1 Unless expressly agreed in writing to the contrary NINE CIRCLES do not have any liability to the customer for any delays in completing a project.

15.2 NINE CIRCLES do not have any liability to the customer for the performance of a website, database or any other entity/service developed/set up for the client, save for those directly resulting from the services offered by NINE CIRCLES in which the Customer or any other person has had no additional involvement.

16. TERMINATION
16.1 In the event that the customer does not pay an invoice within 30 days of the due date, i.e. within 44 days of the date of the invoice, then NINE CIRCLES have the right to suspend all further works for that customer until such time as payment is made in full.

16.2 In the event that the Customer does not pay an email subscription invoice within 30 days of the due date, i.e. 44 days after the invoice date, then NINE CIRCLES reserve the right to turn off any email services until such time as the invoice is paid in full.

16.3 In the event that the Customer does not pay a hosting subscription invoice within 30 days of the due date, i.e. 44 days after the invoice date, then NINE CIRCLES reserve the right to turn off any website hosting until such time as the invoice is paid in full.

16.4 In the event that the customer becomes insolvent or goes in to liquidation NINE CIRCLES have the right to immediately terminate their contract with the Customer and invoice for the full value of project works carried out to that date, plus suspend any email or hosting services.

16.5 In the event that a customer “frustrates” the progress of a project contract with NINE CIRCLES then NINE CIRCLES will be entitled to give 14 days’ written notice to the customer of the contract being terminated. If the customer does not satisfactorily remedy the cause(s) of the frustration, within the 14 day notice period, then NINE CIRCLES will have the right to terminate the contract. NINE CIRCLES will invoice the Customer for the full value of works carried out to-date.

16.6 In the event that The Customer's website is required to be taken out of service, the resulting actions, namely domain deletion, web hosting deletion, website redirection, email curtailment, etc. will be subject to a closing down charge of £100.  This final payment will form a termination of the contract between NINE CIRCLES and The Customer.

dated June 2018

About Nine Circles Design

There really is no excuse for a poor website. We at Nine Circles are not fond of cluttered, confusing sites. The best sites are concise, coherent and eyecatching. We build sites catering for every budget, with endless capability - and we don't take forever doing it!

Logo design is complicated. We listen to you and bring you emotive, relevant, original logo design which conveys your company message elegantly and creatively.

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